Best Practices for Remote Board Meetings

People tend to be less attentive to a board meeting that is remote as they would in person. It’s easy for them to give in to the temptation to check your email, grab snacks, or answer the telephone. You can avoid most of these challenges by organizing your meetings efficiently. The best practices listed below can help you keep virtual meetings on time, secure and productive.

Use a dependable, online portal with a board-management program that includes an agenda builder and video integration. It also comes with other useful tools like document centers and task managers. These tools allow you to organize www.boardgreenroom.com/secure-data-recovery-services-reviews/ meetings without having to leave the portal, and ensure that everyone can access them regardless of the location, time zone or device. It’s a good idea also to assign a moderator to your meeting. They will oversee the systems and make sure the technology is functioning properly.

Send out reminders for the meeting at least 24 hours before the date. This will cut down on the number of attendees who don’t show up and ensure that attendees have all the information they need to participate. Also, make use of an agenda template that outlines specific details of the call to ensure that participants aren’t lost in the conversation.

If a member of the board is not able to attend an online meeting, the board member must write a statement to the board stating the reason for the absence and detailing any reasonable accommodations that are requested. The board then has to decide whether the excuse is valid. The board must be fair and consistent throughout the process, which may be complicated.