Virtual Board Meetings are a fantastic option to free yourself from the constraints of physical meetings. Whether due to time constraints, expensive travel or underlying health issues, a digital setting can facilitate more efficient decision-making and streamline communication with your board members. Virtual meetings, as with any board meeting, have their own challenges. Here are some key strategies to keep from losing control and getting behind in your online board meeting.

A clear set of rules for the discussion can ensure that your virtual board meetings are conducted with an efficient flow. This includes determining the most effective method of gaining the group’s attention (i.e. does everyone raise their hands for a discussion or do you employ an organized method to get the floor). Additionally, it is essential to establish a clear procedure for the discussion to ensure that each member can contribute equally.

Making clear guidelines will also help to avoid any misunderstandings during the virtual meeting. This can be achieved by clearly defining how and when the board chair will recognize participants for their contributions, as https://www.whichboardroom.com/how-to-write-a-board-resolution/ well as what will be discussed at each point of the agenda. It is vital that all board members are able to communicate with each other to discuss questions and issues in a clear manner.

A clearly defined set of guidelines can also help ensure that the board members are able to follow up on the tasks assigned to them during the board meeting. This can be accomplished by providing a clear system of task management that will allow board members to update their assignments and locate relevant information quickly on the platform.