A board room portal allows administrators and directors access to company documents on any device. This solution provides a layer of security not provided by traditional email systems, because it requires users to sign in with a unique profile using their own password and an integrated system of user access controls. It also monitors the staff at data centres using closed-circuit monitoring. It protects all data, and can support multi-factor authentication. This is an essential feature for organisations with sensitive data, especially those in the government sector.

A good board portal helps directors prepare for meetings by allowing them to access the most current version of all documents and reports from one location. This saves the time spent searching through shared drives, emails attachments and filing cabinets. Directors can easily mark up documents before the meeting to ensure they are in order. Changes made to a board’s document are reflected boardroomguru.blog/5-effective-tips-for-taking-minutes instantly. These boards work with any device, unlike PDFs.

The minutes are then developed and then distributed to the board to be approved by the board. This allows the board to focus on governance and less administrative tasks. It also makes it easier for the board to comply with the regulations and internal policies for governance. The items discussed during the meeting can be assigned and tracked to members, and an audit is recorded.